Privacy Policy

Last Updated: September 15, 2025

Introduction

Rivanna AI uses artificial intelligence to help finance professionals extract, structure, and analyze information from documents, filings, and data sources.

We understand the importance of privacy and take it seriously. This Privacy Policy describes Rivanna AI’s policies and practices regarding the collection, use, and sharing of personal data, and sets forth your privacy rights. Information privacy is an ongoing responsibility, and we may update this Privacy Policy as our practices evolve.

Data Protection Officer

Rivanna AI is headquartered in New York, NY, United States. We have appointed an internal Data Protection Officer (DPO) for you to contact with any questions or concerns regarding our data practices.

Contact Information:
 Rivanna AI
27 E 28th Street, New York, NY 10016
Email: team@rivanna.ai

How We Collect and Use Your Personal Information

We collect personal information from visitors to our website, prospects, and customers. This information is generally limited to:

  • Name
  • Job title
  • Employer name
  • Work email address
  • Work phone number

We use this information to provide and improve our services, communicate with prospects and customers, and administer accounts. You may opt out of non-essential communications at any time by using the unsubscribe link in our emails or by contacting us directly.

We do not sell personal data. We may share it only with service providers who help us deliver our services.

From time to time, we may also collect information from third-party sources (e.g., LinkedIn or business directories).

Use of the Rivanna AI Website

Like most websites, our site automatically collects certain information, which may include:

  • Internet protocol (IP) addresses
  • Browser type and operating system
  • Pages visited and usage data
  • General location data

We use this information to operate, secure, and improve our website, analyze trends, and better understand how users interact with our services.

Cookies and Tracking Technologies

We use cookies and similar tracking technologies to enhance your browsing experience, analyze site usage, and improve our offerings. You may adjust your browser settings to refuse cookies, but some parts of the site may not function properly without them.

Sharing Information with Third Parties

We may share your personal data with:

  • Service providers and vendors (e.g., cloud hosting, communication tools)
  • Legal authorities, when required by law or regulation
  • Successors in the event of a merger, acquisition, or business transfer

We may also use aggregated, anonymized information for analytics or marketing purposes, which does not identify individuals.

International Transfers

If you are located outside the United States, please note that your personal data will be transferred to and processed in the U.S. We implement safeguards, such as data processing agreements and standard contractual clauses, to protect your information.

Data Subject Rights

Depending on where you live, you may have certain rights under privacy laws such as the GDPR, UK DPA, CCPA, or VCDPA, including:

  • Right to access your data
  • Right to rectification of inaccuracies
  • Right to erasure (“right to be forgotten”)
  • Right to restrict or object to processing
  • Right to data portability
  • Right to opt out of certain uses (e.g., direct marketing or “sale” of data under CCPA)

To exercise your rights, please contact us at team@rivanna.ai. We will respond within the timeframe required by applicable law.

Data Storage and Retention

We retain personal data for as long as necessary to provide services, fulfill business purposes, and comply with legal obligations. When personal data is no longer needed, we securely delete or anonymize it.

Children’s Data

Our services are not directed to children under 16. We do not knowingly collect personal data from children. If we discover that we have collected personal data from a child, we will delete it promptly.

Data Security

We take appropriate technical, organizational, and administrative measures to protect personal data against unauthorized access, loss, misuse, or alteration. While we strive to protect your information, no system is completely secure.

Questions, Concerns, or Complaints

If you have questions or concerns about our privacy practices, please contact us:

Rivanna AI
27 E 28th Street, New York, NY 10016
Email: team@rivanna.ai

If you are located in the European Union or United Kingdom, you may also contact your local data protection authority with any concerns.

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